Admin Assistant - General

Posted on
Dandenong West Primary School Dandenong
Our vision is to inspire a passion for learning that motivates us to live life with enthusiasm and a positive attitude.

Dandenong West Primary School is committed to providing our students with a friendly and caring learning environment that meets their needs to ensure they become effective and productive members of the global society. We are a KIDSMATTER School; all our students matter to every staff member. We are focused on, and committed to, supporting students to reach their full potential, academically, socially and emotionally. At Dandenong West we believe that it is important to establish sound relationships with students and families so that all students become successful learners and citizens. We have implemented the Berry St Educational Model and Restorative Practices. Our school values are Honesty, Empathy, +Attitude, Respect, Tolerance. (HEART)

Our programs are designed to meet the needs of a large group of students newly-arrived in Australia who are facing the challenges of learning English. Our teachers work together in teams to provide an exciting and engaging learning program designed to meet students' individual learning needs. All teachers work in flexible learning spaces. Time is allocated to enable teams to plan together for effective learning and teaching and to ensure consistent practices are established and maintained. Teaching staff are provided with a range of Professional Learning opportunities to improve the quality of learning and teaching; including working with the school's Instructional Coach and Stem Specialist.

We have a large Well-Being Team that supports students and families and works alongside teachers to ensure students are happy, safe and ready to learn.

There is a strong partnership between parents and staff, with agreed support for the school's emphasis on academic achievement and good citizenship. Dandenong West has developed a range of innovative opportunities to engage families and the wider community with the school. We are currently in a range of partnerships to support students and to build the Social Capital of families. In 2014 a Community Hub was established at Dandenong West with the support of the Federal Government and the Scanlon Foundation.

Selection Criteria

SC1 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.SC2 Demonstrated capacity to communicate effectively with members of the school community including students.SC3 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.SC4 Capacity to work cooperatively with a range of people including teachers, education support, students and parents.SC5 A commitment to professional learning and growth.


Undertakes routine tasks that are usually carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices. Deviation from established procedures will require reference to others for guidance and direction. Assistance is readily available when problems arise. An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.Does not carry responsibility for the work of others. More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.Qualification requirements do not operate at range 1. Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.


- Undertake clerical and keyboard duties in support of the school administration function. 
- Provide document preparation support. 
- Maintain, enter and retrieve data from the schools computer system. 
- Perform reception duties, including the screening of visitors to the school, and arrange interviews as required. 
- Prepare straightforward correspondence according to school procedures (e.g. sending out form letters). 
- Prepare inventories, requisitions and uncomplicated documents. 
- Maintain and update basic written records. 
- Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc. 
- Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing. 
- Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave. 
- Make appointments and maintain diary records. 
- Select and use equipment in accordance with school procedures and manufacturer's instructions. 
- Receive enrolment documentation and record data.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at

Conditions of Employment

This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.

Apply for this job

Log in to view how to apply for this job. Don't have an account? Sign up for an account.