Administration Support

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Gleneagles Secondary College Endeavour Hills
Undertakes routine tasks that are usually carried out under close supervision and direction.  Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices.  Deviation from established procedures will require reference to others for guidance and direction.  Assistance is readily available when problems arise.  An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others.  More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1.  Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.

Responsibilities

-    Undertake clerical and keyboard duties in support of the school administration function. 
-    Provide document preparation support. 
-    Maintain, enter and retrieve data from the schools computer system. 
-    Perform reception duties, including the screening of visitors to the school, and arrange interviews as required. 
-    Prepare straightforward correspondence according to school procedures (e.g. sending out form letters). 
-    Prepare inventories, requisitions and uncomplicated documents. 
-    Maintain and update basic written records. 
-    Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc. 
-    Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing. 
-    Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave. 
-    Make appointments and maintain diary records. 
-    Select and use equipment in accordance with school procedures and manufacturer's instructions. 
-    Receive enrolment documentation and record data.

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